The purpose of this Nonacademic Student Grievance Procedure is to provide for the resolution of student grievances including allegations of discrimination, harassment, and sexual misconduct, as well as, the denial of reasonable accommodations to persons with disabilities (including whether the student is a qualified individual with a disability, the adequacy of the student’s documentation regarding the student’s disability, and decisions regarding the student’s academic adjustment or auxiliary). This procedure is applicable to nonacademic student grievances filed against faculty, staff, or any nonstudent third-party. This policy is not applicable to grievances filed against another student. To file a nonacademic grievance against another student, please see the "Student Life Policies" section of this handbook.
This procedure is designed to allow students to address complaints in a prompt, fair, consistent, and objective manner. Any act of reprisal by a University employee or by one acting on behalf of the University, including the intimidation of a grievant, respondent, or witness during the pendency of an investigation, will result in prompt disciplinary action.
This procedure shall not be used to bring frivolous or malicious complaints. If a complaint has been made in bad faith, disciplinary action will be taken against the person bringing the complaint.
Initiating a Grievance Proceeding
Before initiating a formal grievance, a student should discuss the matter in dispute with the person against whom the student has a grievance and seek a mutual resolution of concerns. The student may be encouraged to return to this informal level of resolution at any time during this procedure. It is the University belief that most grievances can and will be resolved at this level. Students are not required to attempt informal resolution in sexual misconduct cases.
Initiation of Complaint
If an informal resolution does not result, the student must submit a complaint to the grievance officer to initiate a formal grievance. Initially the student’s concerns may be communicated orally; however, they must be in writing before any review or other action takes place. This written complaint should be submitted as soon as possible after the student knows of the subject problem. The complaint must specify the University or the School of Law procedure, or norm violated, and specifically set forth all relevant factual details.
Review by Grievance Officer
The grievance officer shall read the complaint, all relevant records or other factual information, and all University policies and procedures as may be necessary to determine whether the complaint’s allegations warrant implementing the remainder of the procedures outlined below. If, for example, the allegations in the complaint, even if true, would not constitute a violation of a University policy, procedure or norm, then the grievance officer should inform the student in writing that the student’s allegations are not subject to the grievance process.
If the grievance officer determines that the allegations in the complaint do warrant further investigation and consideration, then the grievance officer shall forward a copy of the complaint to the person against whom the complaint is made (“respondent”) and, if discrimination is alleged, the University Equal Employment Officer and/or applicable Title IX Coordinator. This shall be done as soon as possible, but in no event later than 21 calendar days after the grievance officer receives the written complaint.
The respondent shall be given 14 calendar days from the receipt of the complaint to return a written response to the grievance officer. Necessary extensions may be granted at the discretion of the grievance officer.
The grievance officer has the discretion to initiate a reasonable investigation into the matter. The scope of any investigation shall be at the sole discretion of the grievance officer. The investigation may include, but is not limited to, meeting with the parties, talking with witnesses, and reviewing any supporting documents. In matters involving allegations of the denial of reasonable accommodations, the grievance officer should determine whether he or she has necessary training or expertise to make a determination regarding the student’s disability and/or the requested accommodation(s); or seek consultation with the University Disability Services Office as necessary and appropriate.
A student may elect to withdraw a complaint at any time; however, the University reserves the right to investigate all complaints where necessary to protect the interests of the University community.
If the grievance officer desires, he or she may appoint an ad hoc committee to assist in the investigation of the complaint and/or for advice concerning the handling of this matter.
Within a reasonable time, the grievance officer shall make a decision based on the written complaint, response, and any other information the grievance officer determines is relevant. The grievance officer will provide written notice to all parties that a decision has been reached and, where discrimination, harasment, or sexual misconduct is alleged, to the University Equal Employment Officer and/or Title IX Coordinator.
Request for Appeal
Any party may submit a written request for appeal to the dean of the School of Law ("reviewing officer") within 14 calendar days from the date of the decision. The request for appeal must specifically set forth all grounds for appeal. The nonappealing party must be given the opportunity to respond in writing to the request for appeal.
The reviewing officer shall be limited to addressing only the following questions:
Within a reasonable time, the reviewing officer shall make a final decision based on the written complaint, the written response, the grievance officer's written decision, the written request for appeal, and any written response to the request for appeal. The decision of the reviewing officer shall be final. The reviewing officer will provide notice to all parties that a decision has been reached and, where discrimination, harassment, or sexual misconduct is alleged, to the University Equal Employment Officer and/or Title IX Coordinator.
All written decisions made and materials produced in connection with a grievance conducted under this procedure shall be retained by the grievance officer for at least one year from the date that the final decision was issued.